Responding to a new lead within 5 minutes makes you up to 10x more likely to convert than waiting 30 minutes. The average business takes 47 hours. By then your prospect has already talked to three competitors.
This system closes that gap. The moment a lead arrives, an AI agent qualifies them against your criteria, books a slot in your calendar, syncs your CRM, and notifies the right team member, in under 60 seconds, 24/7.
The math (run it against your own numbers): a service business spending €5,000/month on ads gets ~100 leads at a 12% close rate = 12 new clients. With instant qualified response, close rate jumps to 25%. That's 13 extra clients per month for the same ad spend. At €1,500 average client value, that's €234,000 in recovered annual revenue. Payback in week one.
Same math applies to dental clinics, law firms, HVAC companies, real estate agencies, anywhere a missed lead equals lost revenue. Book the discovery call to walk through your numbers.
Key Outcomes
Replies to every new lead in under 60 seconds, 24/7
Qualifies, books, and routes leads automatically
Up to 10x higher conversion vs. delayed manual reply
Project Roadmap
1
Core Logic Engine
€2.000
Setup and configuration of the main automation workflow.
2
Environment Mapping
€1.400
Customizing fields and triggers to match your specific tools.
3
QA & Handover
€1.400
Testing and final walkthrough session.
Total project value€4.800
What's included
Configured workflow with up to 2 inbound channels connected
CRM integration with lead scoring, tagging & team routing
Calendar booking, 14 days post-launch tuning & video walkthrough
14 days post-delivery support
Approval required before funds release
What we'll need from you
Admin access to your CRM (Airtable or HubSpot) and Google Calendar. Credentials for the inbound channels you want to connect (e.g., WhatsApp Business, Meta Business Manager, web form embed, email forwarding). A sample of 50–100 historical leads so the AI can learn your qualification patterns. Your qualification criteria (budget, location, service type, deal-breaker signals) and any brand voice or tone preferences for replies. One designated point of contact available for approximately 3 hours total during the QA week to validate test conversations.