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Customer Supportv1.0 Part of a suite

Patient Capture & Routing System

Business Goal

Customer support

Est. Impact

Convert website visitors into booked patients automatically

Delivery

3 days

Support

60 days

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Verified Demo

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See the automation in action

Verified demo video showing the real workflow and final output — not a marketing mockup.

What you'll see

  • Input: Trigger event initiates workflow
  • Process: AI logic analyzes and routes data
  • Action: System updates automatically
  • Output: Final result delivered to stakeholders
Most practice websites are passive. Patients land, can’t find what they need quickly, and leave often to another clinic. This system replaces “call us” with a structured intake flow that guides patients based on what they need. Whether it’s booking, an urgent issue, or a general enquiry, each request is captured, prioritised, and routed correctly. Patients receive immediate confirmation and next steps, while your team only handles what actually requires attention. The result is fewer lost enquiries, faster response times, and a smoother front-end experience for both patients and staff.

Skills

The AI behind this solution is trained with these specific skills so it performs better and more reliably for your use case.

Intent recognition (booking vs urgent vs admin)

Conditional logic handling based on patient input

Smart routing to correct internal queues

Lead qualification based on structured inputs

Real-time response generation

Key Outcomes

  • Convert website visitors into booked patients automatically
  • Route patients based on intent (urgent, booking, admin)
  • Reduce inbound call pressure

Part of a suite

Part of a Suite

Complete Patient Intake & Flow System

View Suite

A complete system that captures, routes, and converts every patient enquiry across calls, website, and cancellations. Stabilises your diary.

Also in this suite:

Automatic Diary Fill System€1.300Patient Capture & Routing System€700Never Miss a Patient System€1.400

Project Roadmap

1

Intake Design

€100

Define how patients interact: booking vs urgent vs admin decision pathways routing structure in the main automation workflow.

2

Build and Integration

€500

chatbot / intake system build conditional logic routing setup

3

Messaging & Flow Optimisation (Also Go Live

€100

Refine: wording clarity conversion points Deploy and monitor: real enquiries minor fixes

Total project value€700

What's included

  • Website chatbot / intake widget
  • Instant SMS/email confirmation system
  • Internal routing workflows (team notifications)
  • 60 days post-delivery support
  • Approval required before funds release

What we'll need from you

  • Website access (or ability to embed script)
  • List of enquiry types they want handled
  • Staff roles / who handles what internally
  • Contact details for notifications
  • Branding preferences (optional)

Reviews

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Reviews appear after project delivery.

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Total Project Price

€700

To Start Now

Milestone 1€100

Funds held in escrow until approved.

Est. Monthly Tool Costs

€97 – €200 / mo

See this live — €2 demo

15–20 min walkthrough. No access required.

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Escrow Protected

  1. Secure CheckoutYou fund only the first milestone.
  2. Expert DeliversWork is submitted for your review.
  3. You ApproveFunds are released. Next milestone starts.
Rishi
Rishi
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